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Definition of the Function and Formula of VLOOKUP Excel

Microsoft Excel is one of the most popular spreadsheet programs in the world. One of the features that makes Excel so useful is its ability to search for data. One of the most popular data search formulas in Excel is the VLOOKUP formula. This formula allows users to search for a specific value in a table and return a related value from another column in the same row. In this article, we will discuss the definition, examples, and tips to avoid mistakes when using the VLOOKUP formula.

Definition of the Function and Formula of VLOOKUP Excel

The VLOOKUP formula stands for “Vertical Lookup”. This formula is used to search for a value in a specific column in a table or range of data. Additionally, this function will retrieve the related value from another column that exists in the row corresponding to the found value. The VLOOKUP formula has four arguments or parameters that must be filled in, namely:

  • lookup_value: the value you want to search for in the first column of the table. This value can be a number, text, cell, or formula.
  • table_array: the table that contains the data you are searching for. This table can be in the same worksheet or different from the VLOOKUP formula. You must specify the range of cells that covers the table, or provide the table name if it has been named previously.
  • col_index_num: the column number that contains the data you want to return. This number must be a positive number that corresponds to the column order in the table.
  • range_lookup: an option to determine whether you want to search for exact or approximate data. This option can be a value of TRUE or FALSE. If you enter TRUE or leave it blank, the VLOOKUP formula will search for data that is approximate or equal to the lookup_value. If you enter FALSE, the VLOOKUP formula will search for data that is exactly equal to the lookup_value.

VLOOKUP Formula Structure:

=VLOOKUP (lookup_value, table_array, col_index_num, [range_lookup])

Example:

=VLOOKUP (“Budi”, A2:D10, 3, FALSE)

This formula will search for the name “Budi” in the first column of the A2:D10 table, and return the data from the third column (column C) that corresponds to the name. This formula will also search for data that is exactly equal to the lookup_value, because it uses the value FALSE for range_lookup.

Examples of Using the Function and Formula of VLOOKUP Excel

To provide a clearer picture of how the VLOOKUP formula works, here are some examples of its use:

    • Example 1: Searching for data in a table

You have a table that contains customer data, including name, address, phone number, and email. You want to search for a customer’s phone number based on their name. You can use the VLOOKUP formula to search for a customer’s phone number as follows:

=VLOOKUP(“Budi”, A2:D10, 3, FALSE)

This formula will search for the name “Budi” in the first column of the A2:D10 table, and return the corresponding phone number from the third column (column C).

    • Example 2: Combining data from two tables

You have two tables that contain customer data, one containing names and phone numbers, and the other containing names and email addresses. You want to combine data from these two tables into one table that contains names, phone numbers, and email addresses. You can use the VLOOKUP formula to combine data from these two tables as follows:

=VLOOKUP(A2, Table1, 2, FALSE)

=VLOOKUP(A2, Table2, 2, FALSE)

These formulas will search for the name in cell A2 in the first column of Table1 and Table2, respectively, and return the corresponding phone number and email address from the second column of each table.

Definition of the Function and Formula of VLOOKUP Excel

Microsoft Excel is one of the most popular spreadsheet programs in the world. One of the features that makes Excel so useful is its ability to search for data. One of the most popular data search formulas in Excel is the VLOOKUP formula. This formula allows users to search for a specific value in a table and return a related value from another column in the same row. In this article, we will discuss the definition, examples, and tips to avoid mistakes when using the VLOOKUP formula.

Definition of the Function and Formula of VLOOKUP Excel

The VLOOKUP formula stands for “Vertical Lookup”. This formula is used to search for a value in a specific column in a table or range of data. Additionally, this function will retrieve the related value from another column that exists in the row corresponding to the found value. The VLOOKUP formula has four arguments or parameters that must be filled in, namely:

  • lookup_value: the value you want to search for in the first column of the table. This value can be a number, text, cell, or formula.
  • table_array: the table that contains the data you are searching for. This table can be in the same worksheet or different from the VLOOKUP formula. You must specify the range of cells that covers the table, or provide the table name if it has been named previously.
  • col_index_num: the column number that contains the data you want to return. This number must be a positive number that corresponds to the column order in the table.
  • range_lookup: an option to determine whether you want to search for exact or approximate data. This option can be a value of TRUE or FALSE. If you enter TRUE or leave it blank, the VLOOKUP formula will search for data that is approximate or equal to the lookup_value. If you enter FALSE, the VLOOKUP formula will search for data that is exactly equal to the lookup_value.

VLOOKUP Formula Structure:

=VLOOKUP (lookup_value, table_array, col_index_num, [range_lookup])

Example:

=VLOOKUP (“Budi”, A2:D10, 3, FALSE)

This formula will search for the name “Budi” in the first column of the A2:D10 table, and return the data from the third column (column C) that corresponds to the name. This formula will also search for data that is exactly equal to the lookup_value, because it uses the value FALSE for range_lookup.

Examples of Using the Function and Formula of VLOOKUP Excel

To provide a clearer picture of how the VLOOKUP formula works, here are some examples of its use:

    • Example 1: Searching for data in a table

You have a table that contains customer data, including name, address, phone number, and email. You want to search for a customer’s phone number based on their name. You can use the VLOOKUP formula to search for a customer’s phone number as follows:

=VLOOKUP(“Budi”, A2:D10, 3, FALSE)

This formula will search for the name “Budi” in the first column of the A2:D10 table, and return the corresponding phone number from the third column (column C).

    • Example 2: Combining data from two tables

You have two tables that contain customer data, one containing names and phone numbers, and the other containing names and email addresses. You want to combine data from these two tables into one table that contains names, phone numbers, and email addresses. You can use the VLOOKUP formula to combine data from these two tables as follows:

=VLOOKUP(A2, Table1, 2, FALSE)

=VLOOKUP(A2, Table2, 2, FALSE)

These formulas will search for the name in cell A2 in the first column of Table1 and Table2, respectively, and return the corresponding phone number and email address from the second column of each table.

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